CURRENT OPENING:

Non-Profit Business Manager

The Institute for Heritage Education (IHE) is seeking a part-time non-profit Business Manager with the heart of an educator to oversee financial operations and administrative functions and support fundraising efforts.

About the Institute for Heritage Education

IHE is dedicated to helping people understand and appreciate their own cultural heritage and the cultural heritage of others. We believe effective heritage education contributes to healthy, vibrant communities and a more peaceful world. 

IHE serves as the national nonprofit partner implementing Project Archaeology, an award-winning cultural heritage education program reaching educators and students nationwide. We also support a broader range of heritage programs through grantmaking and professional development.

About the Position

IHE is seeking a reliable, detail-oriented Business Manager to serve as our first paid staff member, joining our working board and experienced contractors. This hands-on role would keep IHE’s day-to-day operations running smoothly with emphasis on bookkeeping, grants administration, and fundraising support.  

You’ll work closely with our Board Chair based in our Bozeman, MT, office. The position would be ideal for someone motivated by our mission-driven work and who brings administrative or non-profit management experience. The position has room to grow into full-time for an individual with development experience and who can help raise the funds to support an expanded role to include project management and programming.

The position averages 20 hours per week, with a heavier workload during summer months when our program activity peaks. We offer flexibility in scheduling around key deadlines (e.g., board meetings, grant deadlines, etc.).

Key Responsibilities

Financial Management (approx. 50%)

• Keep accurate financial records

• Work with a bookkeeper to manage organizational finances

• Handle purchasing and procurement

• Manage accounts payable and receivable 

• Support budget development and tracking

• Track grant and contract accounting

• Complete IRS paperwork and filings

• Handle insurance paperwork

• Facilitate donation payment processing

• Help process contractor payments and related filings

Development & Donor Relations (approx. 25%)

• Support grant proposals and budgeting

• Manage donor data in our web-based CRM (Donor Wrangler) 

• Write and send donation acknowledgements

Board/Office support (approx. 25%)

• Track board terms and maintain fidelity to bylaws

• Attend board meetings

• Assist Chair with implementing and monitoring the strategic plan

• Coordinate with board members to update website (Squarespace)

• Coordinate with board members create posts for social media (Facebook)

Minimum Qualifications

• 3+ years financial management experience for a non-profit organization

• Experience with managing grant funds and reporting

• Strong written and verbal communication skills

• Proficiency with MS Office Suite, Google for Business, or equivalent

• Strong attention to detail and organizational skills

• Bachelors degree or equivalent

Desirable Qualifications

• Experience with project management 

• Experience with grant proposal writing

• Experience with managing federal grant funds and reporting (via SAM.gov)

• Familiarity with donor databases and nonprofit fundraising

• Website and social media skills

• Background in education and/or public archaeology

• Alignment with IHE’s mission

What we offer

• Part-time, ~20 hours a week

• Rate $35 per hour

• Office space in Bozeman with remote work option

• Laptop

• Flexible scheduling

• One year with potential for renewal

To Apply

Email cover letter, resume, and 3 references to Jeanne Moe at jmoe@heritageeducation.org